Exhibitor FAQs

• What is the name and address of the facility where the 21st Annual Snow & Ice Sympomsium will be held?

  The Snow & Ice trade show and all educational sessions will be held at the Huntington Convention Center of Cleveland
  
      Address
      300 Lakeside Avenue
      Cleveland, OH 44113
  
  The Welcome Reception, networking events, and the Annual Snow & Ice Awards night will be held at the Hilton Cleveland Downtown
  
      Address
      100 Lakeside Avenue East
      Cleveland, OH 44114

• How can I reserve a booth for the 21st Annual Snow & Ice Symposium?

  The best way to secure your space is to submit an exhibitor contract.  Visit www.sima.org/BookMyBooth for more. 
  
  Find our Interactive Show Floor and exhibitor list here.
  
  

• Who do I contact with booth specific questions?

  Contact Exhibits@sima.org with all exhibitor & sponsor related questions.

• What are the dates and hours of the 2018 trade show?

  2018 trade show hours are:
  
     » Thursday, June 28th // 11:00am - 5:30pm
     » Friday, June 29th // 9:30am - 12:30pm
  
  

• What are the move-in dates, times and dock location?

  Exhibitors can move-in at the following times:
  
     » Tuesday, June 26th // 8:00am - 5:00pm (Booths 400sqft or larger ONLY)
     » Tuesday, June 26th // Noon to 5:00pm (all booths)
     » Wednesday, June 27th // 8:00am - 5:00pm 
     » Thursday, June 28th // 8:00am - 10:00am
  
  Set-up must be completed before the shows opens at 11:00am on Thursday, June 28th.
  
  Loading Ramp entrance is located at:
  1139 West 3rd St. 
  Cleveland, Ohio 44113

• What are the move-out dates and times?

  Exhibitors must move-out at the following times:
  
     » Friday, June 29th // 12:30pm - 6:00pm
  
  A penalty fee of $250 will be assessed to any exhibitor that breaks down prior to 12:30PM (time of floor closing) without written permission from Show Management (SIMA). Any exhibitor who incurs a breakdown fee will not be  allowed to exhibit with SIMA for the following year until the $250 penalty is paid in full.
  
  
  

• Do I have to schedule a move-in time?

  For 2018, move-in will be first come, first served during the listed move-in times.
  
  

• What is included in the cost of my booth purchase?

  Each purchased booth includes one (1) 6-foot draped table, two (2) side chairs, and a wastebasket.  Active SIMA members will also receive a complimentary Lead Retrieval device ($295 value).
  
  NOTE: these items MUST be requested via the online Exhibitor Needs Survey.  If you're unsure your survey has been submitted, email Heather@sima.org.
  
  Additional services like Material Handling, Electric, Internet, Carpet, etc are available at an additional cost.  This information will be available shortly.
  
  

• Do I have to have carpet or other flooring material in my display space?

  Show floor aisles will be carpeted, however, SIMA does not require carpeting in your contracted space.
  
  If exhibitor decides to carpet or apply flooring material, it can be carried in or purchased from the show decorator.
  
  

• Are there height restrictions for my booth?

  Yes, please see restrictions below.  If you are unsure of your booth type, contact Heather Carew.
  
  Inline Booths - maximum height is 8ft
  Perimeter Booths - maximum height is 12ft
  Island Booths - maximum height is 16ft

• Where can I access the Rules & Regulations, service order forms and information for the 2018 Snow & Ice Symposium?

  This information - and more - can be found on our online Exhibitor Resource Center.
  
  After reviewing this information, if you still have questions or needs, please contact Heather Carew.
  
  

• How many exhibitor badges is my company entitled to and what do they entail?

  Each exhibiting company will receive ten (10) trade show only badges at a $0 IF requested prior to 6/20/18*. These badges are 'trade show only' and allow access to the exhibit floor only. Full registrations & ticketed events to the Awards Banquet and Closing Reception can also be purchased, if desired.
  
  All representatives from your company, provided that they have a name badge, are welcome to attend the Welcome Reception on Tuesday evening!
  
  Badges requested after 6/20/18 or onsite will be at the prevailing Symposium  registration fee.
  
  

• How do I order my exhibitor badges?

  Exhibitor Badges can be ordered online.
  Please review your monthly Exhibitor Update emails for log-in information or contact Aimee K.
  
  

• Do I need proof of liability insurance?

  All exhibitors must provide SIMA with a Certificate of Insurance, naming SIMA as additional insured on your general liability or umbrella policy with a minimum of $1 million of coverage, listing  the dates of the show (June 26-29, 2018) by April 5, 2018. Please have your insurance agent fax the certificate to SIMA at 414-375-1945, email to Aimee Krzywicki, or mail to the SIMA Office at 10140 N. Pt. Washington Rd., Milwaukee, WI  53092.
  
  Please ensure that the coverage lasts through June 29th, 2018!
  
  

• Will security be available on a 24-hour basis?

  SIMA will be providing security for the trade show hall during non-trade show hours, beginning at 5 pm on Monday, June 25th.
  
  Please note that there will not be a security guard in the loading dock area, so any materials should be accompanied by a member of your team to ensure security of your property.
  
  

• Why isn't my company description and contact information showing on the Interactive Floorplan?

  If your information is missing, it's because SIMA is still waiting on your Exhibitor Needs Survey to be submitted.  Please complete the survey here.  
  
  Profiles and preferences will be updated at www.sima.org/showfloor within 72 hours.