Exhibitor FAQs

• Will COVID-19 affect the 23rd Annual Snow & Ice Symposium?

  As of 3/12/20, the 2020 SIMA Symposium is still scheduled to occur June 16-19 in Hartford, CT. Check www.sima.org/show for updates.
  
  This being said, with the fluid nature of COVID-19, there is no way to determine if our June event will end up being affected.  SIMA is in frequent communication with other meeting professionals, the Board of Directors, and the host venue; we are evaluating what our options are and will announce them in a timely manner if changes occur.
  
  For now:
  

  • Continue to book any additional furnishings/services you might need for your booth. Changes to your order before June 1st will incur no penalties.
  • Secure your name badges and hotel rooms for Hartford this June.
  • Review the Exhibitor Resource Center for deadlines, contacts, form, and marketing items needed for the event
  • Keep an eye out for the Exhibitor Update emails that will be sent monthly leading up to the show

  
  

• How can I reserve a booth for the 23rd Annual Snow & Ice Symposium?

  The best way to secure your space is to submit an exhibitor contract.  Visit www.sima.org/BookMyBooth for more. 
  
  Contracts received by August 7th will qualify for a 5% early-bird discount.  Assignments will be made based off priority points starting August 7th and placements will be announced in early September.  
  
  Contracts received after September 1st will be assigned first come, first served. 
  
  

• Who do I contact with booth specific questions?

  Contact Exhibits@sima.org with all exhibitor & sponsor related questions.

• What is included in the cost of my booth purchase?

  Each purchased booth includes one (1) 6-foot draped table, two (2) side chairs, and a wastebasket.  Active SIMA members will also receive a complimentary Lead Retrieval device ($295 value).
  
  NOTE: these items MUST be requested via the online 2020 Booth Details Form (coming soon).  If you're unsure your survey has been submitted, email Heather@sima.org.
  
  Additional services like Material Handling, Electric, Internet, Carpet, etc are available at an additional cost.  This information will be available shortly.
  
  

• Do I have to have carpet or other flooring material in my display space?

  Show floor aisles will be carpeted, however, SIMA does not require carpeting in your contracted space.
  
  If exhibitor decides to carpet or apply flooring material, it can be carried in or purchased from the show decorator.
  
  

• Are there height restrictions for my booth?

  Yes, please see restrictions below.  If you are unsure of your booth type, contact Heather Carew.
  
  Inline Booths - maximum height is 8ft
  Perimeter Booths - maximum height is 12ft
  Island Booths - maximum height is 16ft

• Do I need proof of liability insurance?

  All exhibitors must provide SIMA with a Certificate of Insurance, naming SIMA as additional insured on your general liability or umbrella policy with a minimum of $1 million of coverage, listing  the dates of the show (June 16-19, 2020) by April 5, 2020. Please have your insurance agent fax the certificate to SIMA at 414-375-1945, email to Aimee Krzywicki, or mail to the SIMA Office at 10140 N. Pt. Washington Rd., Milwaukee, WI  53092.
  
  Please ensure that the coverage lasts through June 19th, 2020!
  
  

• Why isn't my company description and contact information showing on the Interactive Floorplan?

  If your information is missing, it's because SIMA is still waiting on your Exhibitor Booth Detail form to be submitted.  Please complete the form here.  
  
  Profiles and preferences will be updated at www.sima.org/showfloor within 72 hours.